Your whole quality system, traceable.
Every requirement, with its evidence.
The software to run a complete ISO 9001 system: processes, documented information, risks, indicators, audits and improvement. From the clause of the standard to the document that satisfies it.
From the clause to the evidence, with no spreadsheet in between.
Every element of the system declares which requirement it satisfies. That declaration is what lets compliance be computed instead of merely asserted.
Requirement
The catalogue of the standard, from clause 4 to clause 10, with its text and its subclauses.
Process
The map in three bands —strategic, operational and support— with each process's record and its interactions.
Evidence
The document in force, the assessed risk, the measured indicator, the calibrated equipment, the reported audit.
Verification
The state of the requirement, computed from that evidence and recomputed when it changes or when it expires.
Diagram of how traceability runs through GeniTrace.
A document is drafted, reviewed, approved and expires.
Documented information runs its full cycle: drafting, review, approval, validity, distribution and obsolescence. The previous version stays available, and reading records reset, because having read version 1 is not having read version 2.
- Drafting, review and approval by role, as the document type defines it
- Distribution to the roles and processes it applies to, with reading control
- A master list that is not maintained: it is queried
A finding opens an action. The action falls due.
Internal audits with their programme, their plan, their checklist and their report. Findings turn into nonconformities with root cause, action, owner and deadline, and the management review arrives with its ten inputs already assembled.
- Annual programme, a plan per audit and a checklist by requirement
- Nonconformities, actions, improvements, complaints and nonconforming outputs
- Management review with its automatic inputs and its minutes
ISO 9001:2015, clause by clause.
GeniTrace ships the full catalogue of the standard, from clause 4 to clause 10. Every element of the system links to the requirement it satisfies, and each requirement's state is computed from the evidence on record.
- Covered
- Partial
- Gap
- No evidence
Structure of the ISO 9001:2015 standard. GeniTrace computes the state of every clause from the evidence on record; the colours in the key are the ones used in the application.
The state is not entered: it is computed.
- 1Evidence: approved documents, processes with a complete record, measured indicators, assessed risks, calibrated equipment, supplier evaluations and competences with no gap.
- 2Nonconformities open against the requirement, with their severity and their overdue actions.
- 3Open findings from audits that have been reported or closed.
- 4Gaps flagged by an AI pre-audit, but only once somebody accepted the proposal.
- 5Age: overdue reviews, risks left unassessed and indicators left unmeasured.
The worst state wins. A clause takes the state of its subclauses, and the system rebuilds the matrix every night, because most of what changes it is a date going by.
Compliance is computed. It is not declared.
The heat map shows one row per clause and one cell per subclause. Each cell takes its colour from five rules that read the system's real evidence, and the side panel explains, rule by rule, why it is that colour.
- Five rules over evidence, nonconformities, findings, pre-audit and age
- A gap list ordered by severity, with the reason for each one
- Recomputed daily, on events and on demand
From the standard to the audit.
The complete system, in five moves.
- 1
Draw the map
Load your processes into the three bands and describe how they interact.
- 2
Link the standard
Declare which requirement each process, document, risk or indicator satisfies.
- 3
Start the cycle
Documents get reviewed and approved; risks get treated; indicators get measured.
- 4
Audit and improve
A finding opens a nonconformity, the nonconformity opens an action, and the action falls due.
- 5
Watch the compliance
The matrix rebuilds itself and shows the gap before the auditor finds it.
AI proposes. People decide.
Pre-audit, consistency review, root cause, drafting and an executive summary for management. Everything it generates stays a proposal, with a dashed border and a label, and becomes a record of the system only once somebody accepts it —with their name in the activity log—.
- Nothing generated uses the colour of a confirmed record
- An assistant that answers citing document and clause codes
- Every query runs with the identity of the person asking
Before the next audit.
FAQIs it for getting certified or for staying certified?
For both. The catalogue of the standard and the heat map show what is missing before certification; the cycle of documents, audits and actions is what keeps it alive afterwards.
Do we have to enter the state of every requirement by hand?
No. The state is computed by five rules over the evidence already in the system, and it is rebuilt every night. What you load is the evidence, not the verdict.
What happens to whatever the AI generates?
It stays a proposal, marked as one, and touches no record until a person accepts it. That acceptance is logged with their name.
GeniTrace screenshots with the demonstration data of Metalúrgica Andina S.A.
Let us look at your management system.
Tell us how you run your ISO 9001 today and we will arrange a GeniTrace demo.
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